From arrival to reporting, the document is passed between specialised agents. Some of the work runs in parallel, so the overall time shrinks and control increases.
1
A document arrives at the company
in parallel A letter arrives at the d8n corporate mailbox or is uploaded as an incoming document. The Records agent reads it (OCR), classifies the type and registers it. In parallel, the Legal agent checks the document for legal risks — deadlines, obligations, non-standard terms — and flags them before it is even routed.
Records — registrationLegal — risks
Arrival → Records (OCR · classify · register) ∥ Legal (risk check) → routed to owner with flags
2
An employee acts on the document
The Records agent hands the registered document to the owner and brings in the d8n Assistant: it gathers context — related documents, correspondence history, templates — drafts a reply or decision and suggests deadlines. The employee reviews and acts.
Records — handoverAssistant — context & draft
Registration → Records hands over → Assistant (context + draft reply) → employee acts
3
The document is signed and sent
in parallel Before signing, the outgoing document is checked by two agents in parallel: Registry (Records) for style, formal requirements, details and standard formatting; Legal for legal risks and wording. After edits — digital signature and dispatch to the counterparty.
Registry — style & formalitiesLegal — risks
Draft → Registry (style + formal requirements) ∥ Legal (risks) → edits → digital signature → sent
4
Reports on correspondence and execution discipline
The agent compiles reports itself — on incoming and outgoing mail, deadlines and execution discipline — and shows them in chat on request ("show this week's overdue items"). Or reports are generated automatically on a schedule and sent to managers and owners.
Records / Reporting
On request in chat → instant report · OR on a schedule → auto-sent to managers
